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Frequently Asked questionS

 

Does The Farm Provide Catering?

No, we do not provide catering, however we are happy to provide a preferred vendor list to assist you in your planning.

Can We Provide Our Own Food?

If you are booking the Centennial Barn, we require that you use a licensed caterer, preferably an established vendor from our list. However, you may provide your own food if you are booking our venue for a tent wedding, or if you wish to use the River Pavilion. 

Do You Permit Alcohol?

We do! There are a few alcohol packages from which to choose, so please be sure to inquire during your site visit with us.  

We Are Only a Party of 40-60 People. Can We Still Rent the Barn? 

Of course you can! We do not require a minimum number of guests to rent the Centennial Barn. Please note, however, that our rental fee is not based on occupancy.

What Types of Payment Does The Farm Accept?

The Farm accepts cash, check, and credit cards.

How Do I Reserve My Date?

To reserve your date, we require 50% of the total package and an additional $500.00 damage deposit that is refundable.

Should I Hire a Wedding Coordinator or a "Day of Director?"

The Farm is happy to provide you with a coordinator, and or a director for all parts of your event. It is not a requirement that you hire and utilize our staff, but we strongly suggest that you take advantage of the folks that know the drill and have a track record of running seamless events here. Should you choose to hire a coordinator or director outside of our venue, we require that they at a minimum, attend your final walk-through, and rehearsal (if applicable) and that they provide detailed timelines and floor plans no less than two weeks before your event.

We Just Want to Have Our Ceremony at The Farm....How Much Would This Cost? 

There is a ceremony set-up and breakdown fee of $500 which includes the use of (200) Mahogany folding chairs, your choice of wedding arbor/alter, and (4) bourbon barrels to house flowers or lighting. Use of the bridal suite may be an additional fee.

What About Linens?

There are countless choices of colors, patterns and styles from which to select. We are happy to help coordinate your linens but the cost associated with renting linens is not included in the venue rental price. Our wedding coordinators will be happy to assist you, or provide you with a list of vendors.

Is There a Charge for China?

China service, glassware, flatware, etc. are rentals that may be included in the food pricing with your caterer. If not, there are several party supply store options that rent these items. We are happy to make suggestions.

Is Gratuity Extra?

The Farm does not charge a gratuity or other percentage. Any additional tips or gratuities are appreciated by our staff, but not expected.

What About D.J.’s, Florists, Bands, Photographers, Etc?

While our package options include services with some of the best wedding vendors that southwest Virginia has to offer, we understand that some folks want to choose their own vendors. Feel free to work with your own vendors, or work directly with our favorites. We are happy to provide you with a highly reputable list, and will assist you if necessary. 

How About Photographs Before the Wedding?

Depending upon other events, you are welcome to have photographs taken at The Farm prior to your wedding at no additional cost. Please be sure to schedule in advance.

Where Can We Have our Ceremony on the Grounds?

Typically larger ceremonies are held in the Hop Yard behind the Centennial Barn which faces the direction of our beautiful wildflowers and mountain views. But, we do have an outdoor stage, river frontage and two intimate settings, one located in the Bluebell Forrest (when they are in bloom) and one located near the Barn at the orchard. Some brides have also taken to closing the Barn doors, and holding their ceremony directly behind the barn.  

I’d Like to Have an Outdoor Ceremony but What if it Rains?

Depending upon the number of guests and the severity of the weather, we have a few options... We have access to a white 20x40 pole tent that can be rented at an additional cost, or we can use the Centennial Barn. We can provide ceremony seating indoors utilizing about ½ of the Centennial Barn, however, we highly recommend booking the tent on a retainer, as this will ensure your protection.    

When Can I Have my Rehearsal?

Our wedding coordinator is happy to schedule your rehearsal time as close as possible to your wedding day. The specific times are based upon the availability at The Farm, but typically they will be scheduled the day before your event. Rehearsal time is provided as a courtesy and cannot exceed two hours. We highly suggest that your officiant attend your rehearsal. During this time, any personal decorations for your event may be dropped off on-site.

Rehearsal Dinners may be scheduled at the River Pavilion at an additional cost, if we have availability. 

I’d Like to Use the Bridal Suite. Is This an Extra Charge?

No. There is no fee for the use of this space, and it is conveniently located on the third floor of the Centennial Barn. 

Does The Farm Provide any Décor?

Every event is different, and your decor should reflect your event. We do have some items that you may borrow, such as our ceremony arbors/alters, bourbon barrels, antique ice box, birdcage for cards, etc. There is no charge for these items but they must be left in good condition.  

How Much is Parking?

Parking is free and is provided as a courtesy. Vendors will be directed to their proper parking locations by attendants as they arrive. Vehicles may not be left overnight. Valet or shuttle services may be hired, please inquire if you wish to learn more about this type of service.

We Expect To Invite Several Children to Our Event. Is This Okay?

Of course! Children are always a treat, but the natural beauty at The Farm does include some natural hazards. Anyone (children of any age) observed to be acting in a hazardous manner will be asked to leave the premises. The second floor of the Centennial Barn, river, riverbank, stone walls, split rail fencing, Hop Yard, and wooded areas are absolutely dangerous places for children. At no times should children be allowed to be unsupervised anywhere on the premises. Guests who are bringing children to your event should be notified in advance that they will need to provide constant and vigilant supervision. We encourage couples to utilize the outdoor space available here at The Farm, and suggest that you provide your younger guests with games such as corn-hole, croquet, boccie ball, etc.

What Is Your Smoking Policy?

Smoking is strictly prohibited inside the Centennial Barn, and inside the open-air River Pavilion. Designated smoking areas may be found outside of both of these facilities. Any damages or fines from smoking out of the designated areas are the client’s responsibility.

Can Our Dog Attend Our Event?

Usually pets are not permitted at any event that takes place at The Farm. On occasion, however, we will make an exception. Please provide us with more details.

How About Fireworks, Sparkler Send-Offs, Chinese Sky Lanterns, Etc?

Fireworks must be provided by a licensed and insured vendor and you must obtain a fireworks permit from Alleghany County, Virginia. (There is no fee for this permit) Sparklers are fine outdoors, however as a practical matter they need to be 18 inches or less, and they must not be the ‘morning glory’ style of sparkler. Certain weather conditions may prevent the use of sparklers and any damage or injury is the clients’ responsibility. Chinese sky lanterns and similar are NOT permitted.